Handy List for Managers for Theatre Set Up

Whereas musicians often remain in the same employment for some time, the turnover of management is often much quicker. Many orchestra managers are very capable, but maybe not so experienced, and the last people to be involved in their training in are the musicians. Can I politely put forward some simple – maybe obvious suggestions for concerts in theatres - which may be a help to some managers out there if they want to help musicians do their job safely and well? Readers may want to put forward additions to this list – the current list relates only to lighting. Some of these suggestions will apply to other venues also, but theatres in particular strike me as the kind of venue an orchestra may visit as a once off, and the house staff may not always be very used to having one come and play. 

• Lighting should be from above to ensure good light on the music stands and not creating glare to musicians who have to read music for the two hours or so of the concert plus any rehearsals.
• Check light on music stands on the peripheries in particular.
• Make sure the conductor is well lit.
• Where side curtains exist, make sure there is lighting side stage so musicians can move safely. Often this is there during rehearsal periods, but theatre managers knock this off on the night of the performance. Actors may like to ‘break a leg’, but musicians don’t sign up for this – and the legal battles over whether the venue or the orchestra are responsible for the cost of a damaged instrument we could all do without.